Case Studies | Public Sector - examples from Europe of work by Weir-TSCS Ltd

Local Councils in North Wales, UK

There are 6 Local Councils in North Wales, with a combined vehicle fleet spend of ~£30m per annum, all of which was in scope for this work.

The Challenge

  • Local Councils in England and Wales currently face challenging times in trying to balance reducing budgets against the need to maintain appropriate levels of service delivery to the communities they serve.
  • A Regional Transformation Board for North Wales had identified vehicle fleets as a potential source of savings, but it was not clear how great the savings might be, nor how they could be delivered.

Our Approach

  • We were initially engaged to analyse vehicle maintenance facilities across North Wales to identify potential synergies and savings.
  • Our analysis quickly identified that there were limited savings relating to maintenance, but significant opportunities in wider fleet management - including costs of ownership, vehicle utilisation, fuel economy, driver training, repairs and vehicle damage.
  • We delivered a focussed Fleet Review for each of the 6 Authorities, to develop a clear agreed baseline of costs and performance.
  • We worked closely with dozens of staff across the Region, from Senior Executives to drivers, to identify and validate specific cost and performance opportunities across the combined fleet of more than 2,100 vehicles.
  • Where data was not properly captured in some areas, we implemented simple data collection processes to fill the "gaps".

The Results

  • A clear baseline and comparison of costs across the region was generated against which to evaluate opportunities.
  • The cost savings identified across the 6 Councils represented more than 10% of the total current spend, and each element was scrutinised by the relevant delivery teams before inclusion in the total.
  • Some Councils have chosen to take our implementation plan and deliver the savings using internal resources; others have recognised that they need support, and we continue to work with these Councils to ensure that the savings are delivered.

Suffolk County Council

Reducing Logistics Carbon Footprint - Improving School Dinners

Suffolk County Council wanted to take the lead in the drive to ensure fresh quality foods are provided to schools in an environmental manner and (where possible) from local sources. The Challenge

The Challenge

  • At present there are a large number of deliveries to any location, necessitated by the separate delivery of frozen food, groceries, plus fruit and vegetables – this proves not only inconvenient to schools but also the number of miles driven is giving rise to a large environmental footprint and high costs.
  • The supply chain review needed to take into consideration the 4 key drivers as set by the council - Total cost; Supply fresh and quality produce to schools at all times; Reduce the logistics carbon footprint; Provide local produce wherever possible

The Approach

  •  We reviewed and evaluated a range of supply chain models available to Suffolk County Council to ensure that an optimum supply chain can be developed taking into consideration the 4 key drivers.
  • All costs and benefits were identified that would result from setting up and operating a distribution service with the aim of reducing the "food miles" covered. This included the costs and benefits of local distribution versus a national wholesaler.
  • The environmental, social and economic benefits derived from a locally managed distribution service were determined whilst taking into consideration best practice in procurement, transportation, storage and handling.

The Results

  • The final report identified a compound opportunity to reduce the environmental footprint by up to 75% - combining, at a local level, all food requirements and distributing in a single "milk round" type system will achieve this reduction.
  • Schools will be able to provide fresh local produce at a reasonable cost and with a considerably reduced environmental footprint.